How to Use EZ Backup for IncrediMail Pro — Step‑by‑Step Tutorial

EZ Backup IncrediMail Pro: Complete Guide to Backup & Restore

This guide shows how to use EZ Backup with IncrediMail Pro to back up and restore emails, contacts, and settings safely and efficiently.

What EZ Backup IncrediMail Pro does

• Backs up IncrediMail mailboxes, address books, accounts, rules, signatures, and program settings.
• Creates a portable backup file you can store locally, on external drives, or cloud storage.
• Restores data to the same PC or a different machine running IncrediMail Pro.

Before you start

1. Close IncrediMail Pro.
2. Choose backup destination: local drive, external HDD/USB, or cloud folder (Dropbox/OneDrive).
3. Check available disk space on destination — backups may be large if you have many messages or attachments.

Full backup — step-by-step

1. Download and install EZ Backup if not already installed.
2. Launch EZ Backup and choose IncrediMail from the list of supported applications.
3. Select Full Backup (recommended for first-time backups).
4. Choose destination folder and give the backup file a clear name (include date).
5. Optionally enable compression to reduce file size.
6. Click Start and wait until the process completes. EZ Backup will display progress and confirm when done.
7. Verify the backup file exists at the chosen location and copy to a secondary location (off-site or cloud) if desired.

Incremental / scheduled backups

• Use EZ Backup’s scheduling feature to run incremental backups (saves only new/changed items).
• Set frequency (daily/weekly) and time when the PC is on but IncrediMail is closed.
• Keep at least two recent backup copies and one older copy for redundancy.

Restoring IncrediMail from EZ Backup

1. Close IncrediMail Pro.
2. Open EZ Backup and choose Restore.
3. Select the backup file you created.
4. Choose restore options:
   • Full restore (overwrite current data),
   • Selective restore (specific mailboxes, contacts, or settings).
5. Confirm and start the restore. Wait for completion and then launch IncrediMail to verify restored content.

Migrating to a different PC

1. Install IncrediMail Pro and EZ Backup on the target PC.
2. Transfer the backup file via external drive or cloud.
3. Use EZ Backup’s Restore function on the new PC.
4. Verify accounts and settings; re-enter passwords if necessary.

Troubleshooting

• Backup fails or hangs: ensure IncrediMail is closed; run EZ Backup as Administrator; check disk space and disable antivirus temporarily.
• Corrupt backup file: try creating a new backup; if corruption persists, run IncrediMail’s mailbox repair tools before backing up.
• Restored messages missing: verify you selected all folders during restore and check for multiple identity/profile folders.

Best practices

• Backup before any major change (software updates, OS reinstall).
• Keep backups on at least two separate media (local + cloud).
• Test restores occasionally to confirm backup integrity.
• Retain backups for an appropriate retention period (e.g., 90 days) depending on your needs.

Quick checklist

• Close IncrediMail
• Choose destination and confirm space
• Run full backup (first time)
• Enable scheduled incremental backups
• Keep multiple copies (local + cloud)
• Test restore periodically

If you want, I can provide a concise checklist you can print or a step-by-step visual walkthrough tailored to your operating system.